Managing Cards/Badges

In Iotellect, each cardholder may have more than one card or badge. A badge can be active or inactive. If a person loses their badge (or if you transition into a different card system) you can just add a new badge for that person, and make the old badge inactive.

More than one badge can be active for a person. This means you can have multiple ways to punch in or out, all producing different output, and they would be mapped correctly by the system.

Creating Cards

  • Right-click the cardholder you wish to add the card for, and select Configure cardholder. You can also just double-click the cardholder.
  • Click the Cards/Badges tab.
  • Click the Add row () button, and fill in the various fields:

Card/Badge ID: Should correspond to whatever your device passes to Iotellect Server. Can be between 1-100 chars in length, cannot contain spaces.

Status: Active, Suspended, Lost, Stolen, or Destroyed. Any status differing from Active deactivates the card.

Activation Date: This is the date from which the card should be active. For a card which should be active, this should be sometime in the past.

Deactivation Date: This is the date on which the card ceases to be active. For a card which should be active, this should be sometime in the future (or "not set").

Removing Cards

Technically, you can delete a row containing card info by clicking the Remove selected row () button. This is generally not a good idea, as it would make all entries logged under that card disappear from any future attendance reports. That is way it's much better to deactivate the card (uncheck the Active checkbox).

When you merely deactivate a card (and not delete/remove it), the system still knows it used to belong to that cardholder in the past, and thus takes it into account in all related reports.

More on Activation/Deactivation Logic

This is a bit tricky:

If a card is marked as Active, the system checks to see if it is within its activation date range. If it is both Active and within date range, the system would regard it as active.

If a card is not marked as Active, the system does not regard it as active and doesn't even check to see its date range.

If a card is Active but the Activation Date is in the future, or the Deactivation Date is in the past, it would be regarded is inactive.

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